Content Sharing Permissions

Meeting attendees must have the correct permissions in order to share content.

Under default policies, chairpersons and attendees are allowed to share content but guests are not. The solution administrator can modify these policies as they see fit, for instance, to grant content sharing privileges to the guest role or remove them from the participant role.

Request to Share Content

If you want to share content, but have been assigned a role that does not allow it, you must request content sharing permissions from a more privileged meeting attendee.

Procedure

  • Click Roster and click To share content, click to ask for content sharing permissions.

    Meeting attendees with privilege to grant or deny your request (typically chairpersons) will receive a notification of your request and an option to allow or deny it. A message at the top of the screen informs you if the request is approved or denied.

    • If approved, you are assigned a new conference role with content sharing privileges, typically participant, and Image. appears at the bottom right of your screen.
    • If denied, you cannot ask for content sharing permissions again.

Approve Content Sharing Requests

Attendees whose meeting role has been granted the "Roster Control" privilege by the administrator (which is by default assigned to the chairperson role only) can approve content sharing requests from attendees who lack the necessary permissions.

When an attendee requests content sharing permissions, if you have the necessary permissions to respond to the request, you receive a message at the top of the screen, Image. appears on the Details menu, and the request appears in the Roster.

Procedure

  1. Click Roster.
  2. In the request, click Image..

Deny Content Sharing Requests

Attendees whose meeting role has been granted the "Roster Control" privilege by the administrator (which is by default assigned to the chairperson role only) can deny content sharing requests from attendees who lack the necessary permissions. If you deny content sharing permissions for an attendee, then the attendee cannot request the permissions again in the same meeting.

When an attendee requests content sharing permissions, if you have the necessary permissions to respond to the request, you receive a message at the top of the screen, Image. appears on the Details menu, and the request appears in the Roster.

Procedure

  1. Click Roster.
  2. In the request, click Image..

Grant an Attendee Content Privileges without Prior Request

Attendees whose meeting role has been granted the "Promote" privilege by the administrator (which is by default assigned to the chairperson role only) can grant content sharing permissions to attendees who lack it by changing their conference role using the Roster. This method gets the same result without the attendee needing to request permission through the above mechanism.

Procedure

  1. Click Roster.
  2. Select the name of a guest and click Change Status.
  3. Click Chairperson or Participant depending on the role you want to assign to the guest.

    The attendee is notified of the new role and can now share content if the new role allows it.